Assumption of Risk, Conduct & Participation Terms

This agreement applies to all XP Coaching retreat and travel-based experiences.

1. Camp/Retreat Structure & Operational Responsibility

XP Coaching retreats may be marketed or sold independently or in collaboration with partner organizations.

Participants acknowledge that:

• Registration and payment may occur through a partner organization.

• Once the in-country retreat begins, operational responsibility transfers to XP Coaching & Consulting AS.

• XP Coaching & Consulting AS acts as the on-site host, facilitator, and activity operator for the duration of the retreat.

During the retreat, participants agree to follow the guidance, safety instructions, and logistical direction of XP Coaching and its designated coaches.

2. Assumption of Risk

Retreat activities may include physical outdoor experiences such as skiing, hiking, training sessions, and other movement-based activities.

Participation involves inherent risks including, but not limited to:

• Slips, falls, and collisions

• Weather-related hazards

• Variable terrain

• Equipment-related issues

• Physical exertion and fatigue

By participating, I voluntarily assume these risks.

I confirm that:

• I am physically fit to participate

• I will disclose relevant medical conditions or injuries

• I understand that coaching guidance does not eliminate inherent risk

3. Insurance & Medical Responsibility

Participants are responsible for:

• Maintaining valid health and travel insurance

• Covering any medical expenses incurred

• Informing XP Coaching of relevant health considerations

XP Coaching & Consulting AS does not provide medical or travel insurance.

4. Retreat Code of Conduct

XP Coaching retreats are intentionally curated to foster a:

• Respectful

• Performance-minded

• Supportive

• Inclusive

• Mature environment.

Participants agree to:

• Treat fellow participants and hosts with respect

• Contribute to a positive and intentional group atmosphere

• Follow safety and logistical guidance

• Make responsible decisions regarding alcohol consumption

• Avoid behavior that disrupts the retreat experience

XP Coaching reserves the right to remove a participant from activities or the retreat without refund if behavior is deemed unsafe, disruptive, or harmful to the group dynamic.

5. Programming Adjustments

Retreat schedules may be adjusted due to:

• Weather conditions

• Safety considerations

• Venue logistics

• Group needs

XP Coaching reserves the right to modify programming when necessary to maintain safety and quality.

6. Cancellation & Transfer

Retreat deposits are non-refundable unless otherwise stated in writing for a specific retreat.

Unless otherwise specified:

• More than 100 days prior to retreat start: refund minus 10% administrative fee

• 100–61 days prior: 50% refund

• 60 days or less: no refund

Participants may transfer their booking to another qualified participant upon written approval from XP Coaching or MVB Coaching.

Travel insurance that includes cancellation coverage is strongly recommended.

7. Force Majeure

XP Coaching shall not be liable for delays, modifications, or cancellation due to circumstances beyond reasonable control, including but not limited to:

• Severe weather

• Natural disasters

• Government restrictions

• Pandemics

• Transportation disruptions

• Political unrest

In such cases, refunds may not be possible for non-recoverable third-party costs.

8. Media Release

Unless otherwise requested in writing prior to the retreat, participants grant XP Coaching and partner organisations permission to use photographs or video captured during the experience for marketing and promotional purposes.

Participants may opt out in writing prior to the retreat.

9. Liability Release

To the fullest extent permitted by applicable law, I release and hold harmless:

• XP Coaching & Consulting AS

• Its directors, employees, contractors, and facilitators

• Partner organizations involved in marketing or booking

from liability for injury, loss, or damage arising from participation in retreat activities.

10. Agreement Confirmation

By checking the agreement box at booking or submitting required retreat documentation, I confirm that:

• I have read and understood this agreement

• I voluntarily accept its terms

• I agree to participate responsibly

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